Run The Whole Dealership From One Screen.
Carlio is car exporting software for dealerships that buy abroad and sell at home. Inventory, shipment, deals, and every payment in every currency, in one place.
5 Apps To Check for a single car.
Every vehicle brings a trail of chats, documents, payments, and updates spread across tools that were never built to work together.
- 01 / 04
The stock list is a spreadsheet
Two people open it, and nobody can say which row changed.
- Microsoft Excel
- 02 / 04
The inspector is a chat thread
Photographs arrive over two messengers, attached to no vehicle. The only way to know is to ask.
- Telegram
- 03 / 04
The buyer asks where the car is
The container number lives in a chat. The answer is a screenshot.
- Telegram
- Google Maps
- 04 / 04
What a car cost is in three places
Three documents, three currencies, three rates nobody recorded.
- Acrobat Reader
Five applications. No record connects them.
Every Layer of One Platform
Inventory & Shipment
Each vehicle is followed from the purchase check to delivery.
- Seven stages: checked, bought, in inventory, sold, loaded to freight, in transportation and delivered.
- Photographs, videos and documents are filed in four categories: general, inspection, loading and ownership.
- Live container tracking, within each plan's allowance, writes the vessel, ports and dates onto every linked car.
Tasks & Field Work
Work outside the office is assigned, completed and recorded as tasks.
- Seventeen task types, from inspection and pickup to customs clearance and registration.
- Each type carries its own default checklist and a suggested cost category.
- A task can go to a contractor outside the dealership through a private link.
Deals & Pipeline
Each deal moves from open to won, lost or cancelled.
- A deal can exist before any car does, and a car already on another live deal is refused by name.
- Winning a deal marks the vehicle as sold and fixes the commission.
- Commission terms are set per deal or inherited from the partner, as a percentage or a fixed amount.
Customers & Partners
Customers and the brokers who introduce them are kept in separate directories.
- Each customer has purchase history, vehicles, notes, documents and messages in one place.
- Each partner has commission terms, commissions deal by deal, introduced customers and a message thread.
- Export and domestic customers are distinguished by country and can be filtered.
Client Portals & Notifications
Customers, brokers and contractors receive a private page that requires no account, and events reach the right person.
- Customers see their vehicles, payments, documents, messages and released invoices.
- Partners see their statement and deals, and contractors open a task, answer its checklist and mark it complete.
- Notifications arrive in the app, by email, by browser push and on Telegram, with a mute switch for each channel.
Finance & Invoicing
Every movement of money is an entry in one ledger, and invoices are raised from the same deals.
- Twenty categories run from car purchase and customs to rent and salary, and receipts attach to any entry.
- Profit and loss, profit per car and per deal, and partner statements are all computed from the same ledger.
- Invoices can be prefilled from a won deal, printed in any of thirteen languages, and carry up to four saved payment methods.
The Foundation
One workspace holds the team, the roles, the currencies and the languages that everything above relies on.
- A sign-in for the team and private links for everyone outside it, with no account required.
- Three roles, owner, manager and staff, with twenty capabilities that can be switched on or off for each assignable role.
- Fifty-eight currencies, each entry carrying its own frozen exchange rate, and an interface in five languages, including right-to-left Arabic.
Finance
Every cost counted. Every margin clear.
Know what each car earned after purchase, shipping and fees. Every payment keeps the exchange rate it settled at.
The money behind one car
2019 Toyota Land Cruiser
What this car earned
$7,164USD
18.6% margin
- Collected
- $38,500
- Paid costs
- $31,336
Auction purchase
₩37,800,000 recorded as $25,200. Exchange rate locked at payment.
1,500 KRW = 1 USD · 04 February
The rate stays with the payment.
Record the exchange rate your bank settled at. Past payments keep their original value.
Car costs stay with the car.
Purchase, shipping and sale costs build the vehicle's profit. Dealership overhead stays separate.
Know what's still outstanding.
Track promised payments and commissions. Settling them creates the actual ledger entry.
Portals
A portal for every relationship. All the details. One shared link.
Give customers a place to follow their purchase, partners a clear statement, and contractors a workspace for the job. You choose what each person sees.
Carlio Motors
Customer portal
Welcome back, Omar
Your purchase, at a glance.
Your vehicle
1 Purchase
2025 BMW M5
Alpine White · Order #142
- Destination
- Jebel Ali, UAE
- Shipping method
- RoRo
Delivery progress
In TransitYokohama to Jebel Ali
ConfirmedPurchase confirmed
Sep 02
ReadyReady for export
Sep 06
In TransitIn Transit
Departed Sep 10
ArrivalArrives at Jebel Ali
Estimated Sep 26
A clear view of their car, payment history, and shared paperwork.
No account needed. You control access.
Pricing
Priced by how many cars you move.
Every plan carries the whole system. The tiers differ in volume, storage, and the few features that cost us more to run.
Starter
For a lot finding its feet.
$149/ month
- Vehicles / month
- 25
- Storage
- 100 GB
Includes
- 3 team members
- Inventory and Exports
- Live tracking for 15 shipments
- Buyer and broker portals
- Jobs and checklists
- Document storage
- Invoicing in 13 languages
- Email and push alerts
- Telegram alerts
- Five interface languages
Trade
RecommendedFor a dealership shipping every week.
$349/ month
- Vehicles / month
- 75
- Storage
- 250 GB
Everything in Starter, plus
- 10 team members
- Live tracking for 35 shipments
- Photo watermarking
- Audit log
Export
For an operation running at volume.
$699/ month
- Vehicles / month
- Unlimited
- Storage
- 500 GB
Everything in Trade, plus
- Unlimited vehicles
- Unlimited team members
- Live tracking for 100 shipments
- Priority support
Custom
Beyond 100 tracked shipments, or terms of your own.
Everything else a dealership runs on
Contact UsInvoicing, notifications, reporting and administration belong to the same system, so the long tail of dealership work never moves to a second tool.
Every event reaches the channel the dealership already works in
- In-App
Your whole
dealership.One key.
Bring your stock list. We’ll show you how it all comes together in Carlio.






