Carlio

Run The Whole Dealership From One Screen.

Carlio is car exporting software for dealerships that buy abroad and sell at home. Inventory, shipment, deals, and every payment in every currency, in one place.

5 Apps To Check for a single car.

Every vehicle brings a trail of chats, documents, payments, and updates spread across tools that were never built to work together.

  1. 01 / 04

    The stock list is a spreadsheet

    Two people open it, and nobody can say which row changed.

    • Microsoft Excel
  2. 02 / 04

    The inspector is a chat thread

    Photographs arrive over two messengers, attached to no vehicle. The only way to know is to ask.

    • Telegram
    • WhatsApp
  3. 03 / 04

    The buyer asks where the car is

    The container number lives in a chat. The answer is a screenshot.

    • Telegram
    • Google Maps
  4. 04 / 04

    What a car cost is in three places

    Three documents, three currencies, three rates nobody recorded.

    • WhatsApp
    • Acrobat Reader

Five applications. No record connects them.

Every Layer of One Platform

  • Inventory & Shipment

    Each vehicle is followed from the purchase check to delivery.

    • Seven stages: checked, bought, in inventory, sold, loaded to freight, in transportation and delivered.
    • Photographs, videos and documents are filed in four categories: general, inspection, loading and ownership.
    • Live container tracking, within each plan's allowance, writes the vessel, ports and dates onto every linked car.
  • Tasks & Field Work

    Work outside the office is assigned, completed and recorded as tasks.

    • Seventeen task types, from inspection and pickup to customs clearance and registration.
    • Each type carries its own default checklist and a suggested cost category.
    • A task can go to a contractor outside the dealership through a private link.
  • Deals & Pipeline

    Each deal moves from open to won, lost or cancelled.

    • A deal can exist before any car does, and a car already on another live deal is refused by name.
    • Winning a deal marks the vehicle as sold and fixes the commission.
    • Commission terms are set per deal or inherited from the partner, as a percentage or a fixed amount.
  • Customers & Partners

    Customers and the brokers who introduce them are kept in separate directories.

    • Each customer has purchase history, vehicles, notes, documents and messages in one place.
    • Each partner has commission terms, commissions deal by deal, introduced customers and a message thread.
    • Export and domestic customers are distinguished by country and can be filtered.
  • Client Portals & Notifications

    Customers, brokers and contractors receive a private page that requires no account, and events reach the right person.

    • Customers see their vehicles, payments, documents, messages and released invoices.
    • Partners see their statement and deals, and contractors open a task, answer its checklist and mark it complete.
    • Notifications arrive in the app, by email, by browser push and on Telegram, with a mute switch for each channel.
  • Finance & Invoicing

    Every movement of money is an entry in one ledger, and invoices are raised from the same deals.

    • Twenty categories run from car purchase and customs to rent and salary, and receipts attach to any entry.
    • Profit and loss, profit per car and per deal, and partner statements are all computed from the same ledger.
    • Invoices can be prefilled from a won deal, printed in any of thirteen languages, and carry up to four saved payment methods.
  • The Foundation

    One workspace holds the team, the roles, the currencies and the languages that everything above relies on.

    • A sign-in for the team and private links for everyone outside it, with no account required.
    • Three roles, owner, manager and staff, with twenty capabilities that can be switched on or off for each assignable role.
    • Fifty-eight currencies, each entry carrying its own frozen exchange rate, and an interface in five languages, including right-to-left Arabic.

Finance

Every cost counted. Every margin clear.

Know what each car earned after purchase, shipping and fees. Every payment keeps the exchange rate it settled at.

Sale−Costs=Your profit

The money behind one car

2019 Toyota Land Cruiser

What this car earned

$7,164USD

18.6% margin

Collected
$38,500
Paid costs
$31,336
Follow the money

Auction purchase

₩37,800,000 recorded as $25,200. Exchange rate locked at payment.

1,500 KRW = 1 USD · 04 February

Illustrative transaction · Deal #142

The rate stays with the payment.

Record the exchange rate your bank settled at. Past payments keep their original value.

Car costs stay with the car.

Purchase, shipping and sale costs build the vehicle's profit. Dealership overhead stays separate.

Know what's still outstanding.

Track promised payments and commissions. Settling them creates the actual ledger entry.

Portals

A portal for every relationship. All the details. One shared link.

Give customers a place to follow their purchase, partners a clear statement, and contractors a workspace for the job. You choose what each person sees.

Carlio Motors

Customer portal

Welcome back, Omar

Your purchase, at a glance.

Your vehicle

1 Purchase
White 2025 BMW M5

2025 BMW M5

Alpine White · Order #142

Destination
Jebel Ali, UAE
Shipping method
RoRo
Purchase total$104,900

Delivery progress

In Transit

Yokohama to Jebel Ali

  1. Confirmed

    Sep 02

  2. Ready

    Sep 06

  3. In Transit

    Departed Sep 10

  4. Arrival

    Estimated Sep 26

Shared by Carlio MotorsPowered by Carlio

A clear view of their car, payment history, and shared paperwork.

Pricing

Priced by how many cars you move.

Every plan carries the whole system. The tiers differ in volume, storage, and the few features that cost us more to run.

Starter

For a lot finding its feet.

$149/ month

Vehicles / month
25
Storage
100 GB

Includes

  • 3 team members
  • Inventory and Exports
  • Live tracking for 15 shipments
  • Buyer and broker portals
  • Jobs and checklists
  • Document storage
  • Invoicing in 13 languages
  • Email and push alerts
  • Telegram alerts
  • Five interface languages

Trade

Recommended

For a dealership shipping every week.

$349/ month

Vehicles / month
75
Storage
250 GB

Everything in Starter, plus

  • 10 team members
  • Live tracking for 35 shipments
  • Photo watermarking
  • Audit log

Export

For an operation running at volume.

$699/ month

Vehicles / month
Unlimited
Storage
500 GB

Everything in Trade, plus

  • Unlimited vehicles
  • Unlimited team members
  • Live tracking for 100 shipments
  • Priority support

Custom

Beyond 100 tracked shipments, or terms of your own.

Contact Us

Everything else a dealership runs on

Contact Us

Invoicing, notifications, reporting and administration belong to the same system, so the long tail of dealership work never moves to a second tool.

  • An isometric illustration of stacked invoice documents.

    Invoicing

    Raised from a won deal, numbered in sequence, released to the buyer's portal.

  • An isometric illustration of three coin stacks resting on a single ledger slab.

    Multi-Currency

    58 Currencies in one ledger, each payment at its own rate.

  • An isometric illustration of a signal fanning out to four channels.

    Notifications

    Eighteen events across in-app, email, browser push and Telegram.

  • An isometric illustration of member tiles arranged around a permission key.

    The team

    Invitations by email or link, three roles, twenty capabilities.

Every event reaches the channel the dealership already works in

  • In-App
Your next chapter

Your whole
dealership.One key.

Bring your stock list. We’ll show you how it all comes together in Carlio.